Privacy Policy

Last updated: July 13, 2026

1. Overview

Illustrated Stats ("we", "us", or "our") is operated by Illustrated Analytics LLC. We provide a hosted application — available on the web at illustratedstats.com and as a mobile app on the Google Play Store — for basketball statistics tracking, roster management, film study, and performance analysis. The mobile app is a native shell that displays our hosted service.

This Privacy Policy explains how we collect, use, and protect personal information when you use Illustrated Stats. Because we operate the hosted service, Illustrated Analytics LLC is the data controller for personal information processed through illustratedstats.com and the Illustrated Stats mobile app. Schools, clubs, coaches, and team staff who add player or roster information are responsible for ensuring they have the authority to do so.

2. Information We Collect

  • Account information: Name, email address, organization name, location (state/county/city), password hash, theme preference, 2FA verification timestamps, and account status flags.
  • Player information: First and last name, birth year and month (for age-group and eligibility calculations), graduation year, position flags, jersey numbers, contact emails (primary + delegates), invite/claim status, and optional notes.
  • Statistical and performance data: Game logs, per-player and per-team statistics, film study notes, video timestamps, and event annotations entered by coaches or staff.
  • Team and season metadata: Team names, season definitions, role assignments (Owner, Admin, Coach, AD, Member), and membership status.
  • Usage and audit logs: Login timestamps, password reset activity, theme changes, and administrative actions (limited to what is necessary for security and support).

3. Children's Privacy — COPPA (US) and GDPR-K / Age of Consent (EU/UK)

Illustrated Stats is designed for organized youth, high-school, and club basketball programs. We take children's privacy extremely seriously.

United States — COPPA (Children Under 13)

In accordance with the Children's Online Privacy Protection Act (COPPA), we do not knowingly collect personal information directly from children under 13. Illustrated Stats accounts are intended for coaches, parents, guardians, team staff, and players age 13 or older. Player roster information about children under 13 may only be entered by an adult (such as a coach, parent, or guardian) who confirms they have the authority and any required parental consent to do so. Coaches and team staff who add player information are responsible for:

  • Obtaining verifiable parental consent before entering or claiming profiles for players under 13.
  • Providing parents with direct notice of the information being collected and how it will be used.

Parents may contact us at the email below to review, correct, or delete information about their child, or to refuse further collection. We will honor verified requests promptly.

European Economic Area / UK — GDPR-K (Children Under 16)

For users in the EEA or UK, where the age of digital consent is 16 (or lower in some member states), parental or guardian consent must be obtained before processing personal data of children below that threshold. Adults entering player data confirm they have obtained any consent required in their jurisdiction.

Our Commitments for Minor Player Data

  • Data minimization: Only the minimum fields required for legitimate team operations (roster eligibility, age-group placement, statistical tracking, and safety) are collected for players.
  • Restricted display/export: Certain sensitive or contact fields for players determined to be minors are suppressed or redacted in public-facing views, PDF exports, and bulk reports unless the requesting user has explicit coach/admin rights on that specific team.
  • Age-group calculations: Birth year and month are used solely to compute age-group eligibility and season-appropriate cohorts. Full birth dates are never required or stored.
  • Consent and claim flows: Player profile claim and delegate invitation flows include explicit language about data use and parental involvement for minor players.

4. How We Use Information

  • Provide core basketball statistics, roster, film study, and reporting features.
  • Enable coaches and staff to manage teams, seasons, and player development.
  • Support account security (2FA, password resets, login auditing).
  • Allow organizations to export their own data for record-keeping or migration.
  • Comply with legal obligations and protect against fraud or abuse.

5. Data Sharing and Third Parties

We never sell personal information. We use service providers only as needed to operate, secure, host, support, or improve the service. Organizations, coaches, and account holders are responsible for ensuring they have authority to share team and player information they enter into Illustrated Stats.

6. Data Retention

Data is retained for the duration of your active use of the service plus a reasonable period for historical season records (typically 3–7 years, depending on team needs and legal requirements). Account owners and authorized team staff can delete records, and you may also request deletion by contacting us. When an account or player record is deleted, associated statistical and film data is removed or anonymized.

7. Your Rights

Depending on your jurisdiction and relationship to the data, you may have the right to:

  • Access the personal information held about you or your child.
  • Request correction of inaccurate data.
  • Request deletion of personal information (subject to legitimate team record-keeping needs).
  • Request a portable copy of your data (export).
  • Withdraw consent (where processing is based on consent).
  • Lodge a complaint with a supervisory authority (GDPR/UK).

To exercise any of these rights, contact us at the email below. If your data was entered by a coach or team on your behalf, we may coordinate with that team to fulfill your request.

8. Delete Your Account

You can permanently delete your Illustrated Stats account and associated personal data at any time:

  1. Sign in to your account at illustratedstats.com (or in the Illustrated Stats mobile app).
  2. Open your account dashboard and select Edit Account Details.
  3. Choose Delete Account and confirm.

Deleting your account permanently removes your profile information (name, email address, and location), your login credentials, and your team memberships. Team-level records you entered on behalf of a team (such as game results and statistics) may be retained for that team's historical season records as described in Section 6, but are no longer linked to your identity. If you cannot access your account, you may request deletion by emailing [email protected] from the address associated with your account, and we will process the request promptly.

9. Security

We operate the application with least-privilege database accounts, parameterized queries, input validation, strong authentication (including optional 2FA), encrypted connections (HTTPS), and regular backups. No method of transmission or storage is perfectly secure, but we take reasonable measures to protect your information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be announced in release notes and the policy date above will be updated. Continued use of the software after changes constitutes acceptance of the revised policy.

11. Contact

For privacy questions, data subject requests, or concerns about this policy:
Illustrated Analytics LLC
Email: [email protected]
X: @IllustrateStats

This policy is intended to support compliance with COPPA, GDPR (including Article 8 / GDPR-K), and common app store privacy requirements. Illustrated Analytics LLC is the data controller for personal information processed through the hosted Illustrated Stats service and mobile app.